For K-12 athletics, band, and club programs
Run the team trip without the spreadsheet, the group text, or chasing every parent for money
The away tournament. The band festival. The club trip. You are the one collecting money from every parent, tracking who has paid, assigning hotel rooms and chaperones, chasing permission slips, and booking the bus. Today that runs on a spreadsheet, a group chat, and your own credit card.
Jettova puts the whole trip, and the money, in one place. Everything a payment-collection tool does, plus the rest of the trip.
Free to run, with no per-seat fee. We set your program up with you and reply within one business day, so there is no implementation project to sit through.
Why a school can trust Jettova
The school is the merchant of record
Family payments settle into the school's own Stripe account. Jettova never holds the money, and the school receives 100% of the trip cost.
How payments workFree to run
No subscription, no per-seat fee, and no setup cost for programs, trips, rooming, chaperones, forms, or oversight.
See pricingOnly the data a trip needs
Students' names, the adults' contact details, and who is going, who has paid, rooms, chaperones and form status. A school can keep students to a first name and last initial. We don't ask for medical records. We never sell students' or families' data from a school trip, and never use it for advertising.
Student data privacyThe agreement your counsel already knows
We sign the Student Data Privacy Consortium's National Data Privacy Agreement with unmodified standard clauses, plus the General Offer of Privacy Terms.
Trust and compliance
What it does
Everything the trip needs, in one place
Not just collecting the money. The whole thing, from the deposit to the day-of contacts.
Collect from every family
Set the trip cost and families pay their share in installments. See who has paid at a glance. The school is the merchant of record, so the money lands in the school's account, not ours.
Rooming and chaperones
Assign students to hotel rooms and chaperones on a simple board, instead of a stack of sticky notes and a chaperone ratio you track in your head.
Permission forms
Share the form once, collect signed uploads, and see exactly who is still outstanding. No more counting paper slips on the bus.
Bus and logistics
Coordinate the charter bus, the riders, and the day-of contacts in the same place as the money and the roster, not across three apps.
Plan the trip
Our AI drafts the day-by-day itinerary from your destination and dates, and the group can vote on the details. The plan lives with everything else.
Oversight built in
Your principal or athletic director gets an oversight seat: every trip, its roster and family contacts, and the money, with the final approval. Medical records, legal identities and signed forms stay with the trip's organizers and the program administrator.
How it works
Three steps from setup to the first payment
No implementation project and no procurement cycle before you can try it. We set your program up with you, then you run trips yourself.
Step 1: Create the trip, share one link
Set the destination, dates, and the cost per student, then share a single invite link with the families. Setup takes a few minutes.
Step 2: Families join and pay
Each family joins with one tap and pays their share in installments. You watch the payments come in instead of chasing them.
Step 3: You coordinate the rest
Assign rooms and chaperones, collect the permission forms, sort the bus, and lock the plan. All of it in one place, and each person sees only their part.
How it compares
The honest side-by-side
There are four ways to run a team or class trip today. Three of them either do only part of the job, or do all of it at a price that comes out of every student's pocket.
| The job | The status quo | A payment app | A tour operator | Jettova |
|---|---|---|---|---|
| Collect money from every family | The status quo: Partial or manual | A payment app: Yes | A tour operator: Yes | Jettova: Yes |
| Installment plans | The status quo: No | A payment app: Partial or manual | A tour operator: Partial or manual | Jettova: Yes |
| See who has paid at a glance | The status quo: Partial or manual | A payment app: Yes | A tour operator: Partial or manual | Jettova: Yes |
| Money lands in the school's account | The status quo: Partial or manual | A payment app: Partial or manual | A tour operator: No | Jettova: Yes |
| Assign hotel rooms and chaperones | The status quo: Partial or manual | A payment app: No | A tour operator: Yes | Jettova: Yes |
| Track permission forms | The status quo: Partial or manual | A payment app: No | A tour operator: Partial or manual | Jettova: Yes |
| Coordinate the charter bus | The status quo: Partial or manual | A payment app: No | A tour operator: Yes | Jettova: Yes |
| Build the day-by-day itinerary | The status quo: No | A payment app: No | A tour operator: Yes | Jettova: Yes |
| Oversight and sign-off for your AD or principal | The status quo: No | A payment app: No | A tour operator: Partial or manual | Jettova: Yes |
| Free to run, no per-seat fee | The status quo: Yes | A payment app: Partial or manual | A tour operator: No | Jettova: Yes |
| You keep control of the plan | The status quo: Yes | A payment app: Yes | A tour operator: No | Jettova: Yes |
- Does it well
- Partial or manual
- Doesn't do it
Collect money from every family: Status quo means Venmo requests and a spreadsheet.
Money lands in the school's account: A tour operator holds your money; Jettova never does.
Free to run, no per-seat fee: Tour operators bake their margin into every student's price.
The short version: a payment app collects the money and stops there. A tour operator does everything, but takes a margin on every student and takes the plan out of your hands. Jettova does the whole trip, keeps you in control, and is free to run.
Who it's for
Built for the person already doing this by hand
The coach, band director, or advisor running the trip out of a spreadsheet, not a corporate travel desk.
Athletics
Away games, tournaments, and championship weekends.
Band, choir, and clubs
Festivals, competitions, debate, robotics, and honor-society trips.
Class trips and reunions
The senior trip, the field trip, and the reunion weekend.
Pricing
Free to run, and clear about where the money goes
A school trip should never turn into a surprise on a parent's card, and the cost is transparent to every family from the start.
- The platform is free
- Programs, trips, the rooming and chaperone board, permission-form tracking, the bus, the itinerary, and the oversight view. No subscription, no per-seat fee, no setup cost, for any number of trips.
- The school receives 100% of the trip cost
- Card processing and a small platform fee are added to what the family pays, as a clearly labeled service fee at checkout, so nothing comes out of the school's amount. Cash and check payments carry no service fee at all.
- Travel at standard prices
- No markup. Your staff book the group's flights and hotels at standard prices, and families pay their share to the school. Jettova may earn a small commission from travel partners on bookings made through its links, the same way any travel site does, and it costs your families nothing extra.
Questions
What coaches and administrators ask first
Every objection to running a school trip on someone else's software is a trust objection. Here are the direct answers.
Is it really free?
The platform is free to run: programs, trips, rooming, chaperones, permission forms, the bus, the itinerary, and oversight. There is no subscription, no per-seat fee, and no setup cost. When families pay online, a small service fee (card processing plus a platform fee) is added to what the family pays, so the school still receives 100% of the trip cost.
Where does the money go?
Into the school's own account. For family payments the school is the merchant of record through Stripe, so the funds settle to the school and Jettova never holds them. Because the fees are added on top and paid by the family, the school receives 100% of the trip cost.
How long does setup take?
Request your program and we reply within one business day to set it up with you. After that a trip takes a few minutes: set the destination, the dates and the cost per student, then share one invite link with the families. There is no procurement cycle and no implementation project.
Do families need to download an app or create an account?
No app. Families join in a browser with a quick free account, so there is an adult of record for the trip, from the trip link or a personal email invitation. A school that wants tighter control can create families' accounts itself and send each family a one-time setup code; the family still chooses its own password, which staff never see. It works on any phone or computer.
Can my principal or athletic director see and approve the trip?
Yes. Your principal or athletic director gets an oversight seat across the whole program: every trip, its roster with families' contact details, the money, and a board-ready proposal. They are the approver, and a trip can require their recorded sign-off before it goes out. They can also run trips and the program's settings. They never see medical records, legal identities or signed forms.
What data do you collect about students?
Only what a trip needs: students' names, the adults' contact details, who is going, who has paid, room, group and chaperone assignments, and permission-form status. On the day of the trip we add headcounts, the people each guardian says may collect their student (name, relationship and phone), and a record of who collected each student and when. We also keep what people write in the trip (messages, questions and poll answers), organizers' notes on financial aid, and the signature record when a family signs a form (typed name, time, IP address and browser). We don't ask for medical or health records. If your school's own permission form asks for health details, the signed copy a family uploads holds them, stored privately. Our automatic form check is switched off; if we ever switch it on, our AI reads that form to check it looks signed.
More for educators
- What it doesThe full feature tour and how a program stays in control.
- How it comparesSide by side with a spreadsheet, a payment app, and a tour operator.
- PricingFree to run. Where the small fee comes from, and where it doesn't.
- FAQMoney, data, safety, refunds, and the questions families ask.
- About usWhy we built Jettova for Schools, and who's behind it.
- Trust & complianceStudent privacy, the DPA, security, and the vendor documents your district needs.
Have a trip this season? Start it now.
We set your program up with you and reply within one business day. After that a trip takes a few minutes, and it is free to run.
Reviewing us for a district? Trust and compliance has the DPA, the security summary, and the vendor paperwork your business office needs.